Management representative or Food Safety Team Leader: (person who has the applicant’s authority in relation to the certification process and approval of invoices)

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Contact for accounts payable

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Company CEO or MD

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Please provide a list of staff (e.g. drivers, trades people, designers, managers, accountants etc.) Large organisations may just name departments

Important – Please complete prior to submitting application form Occupational Health and Safety

Very Important: Please note SACAS Ireland cannot proceed with any re-certification or stage two audits if the food processes is not operational as verification is important especially in the process areas as well and not just in the management system. If indicated yes and auditors arrive on site the system will be audited but the auditors will have to go back for the process areas as well ensuring both the system and processes is audited before certification will be granted if successful. The client will be responsible for all costs even if the quotation was accepted but SACAS Ireland cannot be hold responsible for costs if not informed especially if there is processes based on seasonal activities as this may differ from country to country.

Security and confidentiality is important and therefore your Organization will be required to provide SACAS Ireland with your Systems requirements and documented information prior to the Audit, and you agree to provide such information to SACAS Ireland. Take note the security and confidentiality of electronic or electronically transmitted information is particularly important when using ICT for audit purposes and SACAS Ireland will be required to obtain your permission and if not agreed onsite audit shall be required. Even to agree to a remote audits, onsite audits can still be required by SACAS Ireland and you agree to onsite audits when needed.

What is a remote audit?

A remote audit is the same as an on-site audit, but the auditor engages with you via technology. It can still cover document and record review, tours of your premises, interviews with workers and presentation of findings by using a range of technology platforms including:

• Live web streaming technology such as Zoom, MS Teams, etc.
• Live streaming paired with mobile technology such as a smartphone or tablet with video capabilities (ex: WhatsApp, Skype etc.);
• Live streaming paired with smart glass technology and video headsets.

SACAS Ireland works with you in advance of the audit to ensure underlying technology is in place and compatible.

What are the benefits of a SACAS Ireland Remote Audit?

• Stay on schedule.
• Decrease our carbon footprint and expenses through reduced travelling for your team and ours.
• A flexible approach – we align the technology that works best for you.
• Access our global network of experts more easily.
• Engage your teams no matter where they are based.
• It’s an immersive audit experience with the same trusted expertise.

Our remote audit approaches.

We offer two main approaches for remote auditing:

1. The auditor is off-site, auditing from a SACAS Ireland office, or from their home.
2. The auditor is with you at one of your locations, remotely auditing another one of your sites, performing interviews, reviewing documentation and records, or observing processes and activities with your team

Regardless of approach, and depending on the individual audit requirements, we use different technologies for an immersive audit experience. This enables you to collect data safely, access new areas and delivers the most effective experience for you. 

How does a remote audit work?

Remote audits may be considered at any stage of the certification process. Here are the three simple steps involved in your SACAS Ireland Remote Audit.

Step 1: Planning

From the beginning we will work together to get the right audit approach for you. We will discuss the proposed approach, taking into consideration scheme specific requirements and your technology infrastructure, to ensure we can deliver an effective audit.

Once our approach is confirmed, we will schedule a date, and our audit team leader will start the detailed audit planning process with you. This includes agreeing the technology and audit methods used and confirming the final audit plan.

Step 2: Conducting the remote audit.

A successful remote audit relies on adequate connectivity (i.e., voice and video) to ensure the communication between you and the auditor is stable.

Once your connection is up and running, audit evidence will be collected via interview, review of documentation and records (via screen sharing) and observation of processes and activities (via video sharing if possible). All evidence will be reviewed and reported to support the audit findings and conclusions – the only difference is it will be done using remote techniques.

Step 3: Audit reporting

In addition to a standard on-site audit report, remote audit reports will also include details about the remote auditing methods that have been used and will clarify the effectiveness of the audit in achieving the stated objectives.

1. The applicant warrants that the information provided in this application form is correct.
2. By signing the application forms only put the applicant under no obligation to any fees and information is purely used to compile a quotation/service level agreement.
3. The applicant acknowledge that it has received and agree to abide by the following contractual documents:
   1. SACAS Ireland Terms and Conditions for Certification, Assessment services will become applicable only if quotations is accepted;
   2. Certification Procedures relevant to the Certification Services requested (strike out if not applicable); and
   3. Terms and Conditions of the Certification Scheme (where relevant).
4. The applicant agrees that:
   1. When applicant accepts this application in writing with the service level agreement; or
   2. If the application is not accepted in writing the application forms but accepts the service level agreement in writing and SACAS Ireland starts to supply Certification Services to the applicant; the applicant will be oblige to pay all fees due in respect of the certification services rendered till date of dispute after acceptance of the service level agreement, as calculated in accordance with the agreement reached with SACAS Ireland and signed by both parties.

5. The applicant agrees that if SACAS Ireland issues a certificate, the applicant will use the SACAS Ireland certification logos in accordance with the Certification Scheme Terms. No ISO logos is authorised to be used.
6. This application remains valid for twelve months from the date at which the application was made, after which period the application will expire.
7. If indicated yes that processes are operational and auditors arrive on site and found evident that the processes is not operational, the system will be audited but the auditors will have to go back for the process areas audits, ensuring both the system and processes have been audited before certification will be granted if successful, at customers expense. SACAS Ireland cannot be hold responsible for costs if client did not inform SACAS Ireland in writing especially if there is processes based on seasoning activities, as this may differ from country to country and it stays the applicants responsibility to inform SACAS Ireland whether the processes is operational or not and when seasonal activities takes place.
8. All fees are non-refundable.
9. The applicant agrees this application has been signed without prejudice or pressure from external parties.
10. I confirm that no discussion was held with regards to any other certification body.

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Signed for and on behalf of applicant

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* Applicants may undergo a check on credit history through existing Creditors and Credit Reporting Agencies. SACAS Ireland reserves the right to reject any application.
** Attach additional pages as required.

Your Privacy

SACAS Ireland respects its stakeholder’s privacy at all times. When processing your application we collect personnel information about you for the primary purpose of providing you with a high level of customer service. We may also use this information to inform you and other related products and services available from SACAS Ireland to contact you in relation to these products and services. As we value your privacy we do not make your personal information available to other organisations without your explicit consent, and you have the right to gain access to this information. For more information please see our Privacy Policy on our website www.sacasireland.com or phone the Chief Privacy Officer on +35389 449 0553 or e-mail certification@sacasireland.com